Wasting hours separating monthly payslips or chasing a digital signature is a thing of the past. Centralize your employment documents and rely on our AI-powered document management software to empower your team and help you regain your focus.
- Centralize all HR documentation
- Automate document management
- Sign documents from any device
Management that brings clarity
A secure, agile HR document manager integrated with time management
Forget impossible-to-track folders. We centralize all your information in the cloud so you can access it from any device. Organize with tags, share files in bulk, individually, or by team, and receive absence justifications instantly from the employee portal.
But we are not just a simple virtual vault protected under GDPR regulations. By hosting your documents within our specialist time tracking software, you transform administrative complexity into pure agility, reducing errors and improving efficiency.
01
Everything flows without double data entry
Woffu connects with your payroll and ERP systems (SAP, Oracle, or A3) so that data on working hours, absences, and overtime travels between platforms, reducing manual work.
02
Justifications linked instantly:
When an employee requests leave from the employee vacation manager, they can attach the justification directly from their mobile. The absence and the document are linked in a single automated flow, avoiding lost papers and scattered conversations.
03
Audits and legal compliance without stress
Pass any Labor Inspection with complete peace of mind. Both time records and critical employment documentation are centralized and safeguarded for the time required by regulations.
04
Visibility for better decision-making:
By cross-referencing real-time attendance data with your team’s documentation, you transform information into pure insight to allocate resources and better lead your workforce.
Autonomy for your team
The employee portal that answers for you
Do you spend your day being the office “Google”? It’s time to leverage technology and start delegating. Do it with complete peace of mind: your data is protected, and the assistant only uses your official information to respond.
Smart chatbot that knows and explains your company policies
Upload your regulations, policies, and internal documents and let our virtual assistant resolve daily employee queries. If an employee asks “how many days do I get for moving?” or “how do I request my meal voucher?”, the AI responds instantly based solely and exclusively on your documents. It doesn’t invent anything; it simply guides the team as you would.
More employee autonomy, fewer HR interruptions.
Having an employee wait hours for the People department to confirm a piece of information to complete a task is a bottleneck that slows everyone down. According to several studies, HR teams spend about 16 hours a week just answering these questions.
Give that time back to your department. The team resolves their queries autonomously from any device, and you enjoy a morning without constant interruptions.
Documents in one click
The program for automatically sending payslips to employees
Distributing documents en masse at the end of the month should be a one-click process, not an entire day’s work. With Woffu, you can distribute payslips, certificates, contracts, and other employment documents quickly, securely, and automatically.
We detect and fragment PDFs in record time
Automatic division goes far beyond payslips. Do you have a giant PDF from your agency with all the payslips? A massive file with withholding certificates and Form 145s? Hundreds of occupational risk prevention diplomas all together? Upload it in bulk. Our technology detects each page and divides the document for you in seconds.
AI reads, validates, and assigns each file to its owner
Say goodbye to checking names, IDs, and documents, crossing your fingers not to make a mistake. Our artificial intelligence reads the PDF data, validates that everything matches, and directs each document to its corresponding folder. This minimizes the risk of human errors and prevents sending sensitive documentation to the wrong person.
Immediate accessibility from Woffu for every employee
Once divided and assigned, the employee receives a notification and has instant access to their payslip, certificate, or contract from the employee portal. An easy, fast, and fully protected privacy experience for everyone.
Paperwork without barriers
Digital signature for employment documents: legal, fast, and from your mobile
Accelerating bureaucracy doesn’t mean losing legal rigor. We simplify the process so that signing is no longer an invisible barrier in daily operations. The result? 97% of documents sent by Woffu are signed within the first 5 days.
Send contracts, addendums, and policies for signing without touching paper
Make accepting a new regulation or signing a contract as easy as giving a “like.” By being able to request 100% legal biometric or digital signatures directly to the employee’s mobile or computer, we move from “I’ll sign it tomorrow” to an adoption rate of over 99%.
This way, the entire process is centralized so HR can track the status of each document.
Centralize signed documents in the employee’s file
No more office excursions chasing autographs. Once the document is signed, it lands directly in that person’s digital file. Organized and ready when you need it.
Messages that add value
Internal communication software with internal bulletin board and AI
Because time isn’t about hours. It’s about decisions. About focus. About culture. And to build it, communication must flow without noise.
Centralize news so no one misses what’s important
Say goodbye to key communications getting lost in overflowing inboxes. Publish notices on the internal bulletin board and apply filters to inform the entire company, a department, or specific individuals. With email and app notifications and read receipts, you’ll know exactly who has read your message.
Overcome writer’s block with AI-powered drafting
Sometimes, you just don’t know how to start a delicate or important message. Write a loose idea, tell the AI what tone you want to use (formal, friendly, direct), and you’ll have a brilliant draft in seconds. Add your personal touch, review it, and send it. Pure magic for days with little inspiration.
“Since using the platform, we have reduced the time dedicated to document management and automated processes that were previously completely manual.”
Andrea Solvas
Labor Relations and Payroll Technician
JUNGHEINRICH
More than 4,500 companies endorse us
Frequently asked questions about our HR document management system
Changing how your company manages time is a big deal. It’s natural to have questions, so here we answer them without beating around the bush.
What is HR document management software?
An HR document management software is a secure, digital ecosystem that automates the organization, sending, and electronic signing of a company’s employment paperwork. By unifying everything in the cloud in a structured way, you avoid having to rummage through physical folders or chase lost emails; your team’s information is always just a click away. It’s the ultimate tool for your department to forget about manual tasks.
What is the difference between an HR document manager and a corporate intranet?
The main difference is that an HR corporate intranet is usually a static internal website used almost exclusively for posting announcements or news, whereas a document management system is a living workspace where the team completes real tasks. At Woffu, the big advantage is that we natively connect to your ERP (like SAP, Oracle, or A3) so that data flows without you having to enter it twice. From here, you automate the sending of payslips to employees, process legally valid signatures, and the team resolves administrative and complex queries instantly thanks to our AI.
What types of files can this document management software handle?
Any file can be accommodated in this document management software: from payslips, contracts, and addendums, to internal policies, absence justifications, and equality plans. Literally, if it’s part of your team’s working life, it has a place here. And the best part is that Artificial Intelligence works for you on all fronts: it instantly reads and divides any PDF (whether from your agency or another program) to distribute it correctly, and it also helps you draft quick communications on your internal bulletin board, transforming it into agile internal communication software. You’ll be able to centralize communications, news, and read receipts in one easy-to-access place for everyone.
Are the digital signatures collected on the platform legally valid?
Absolutely! The digital signature for employment documents processed on the platform has full legal validity, strictly complying with GDPR and current European regulations. Legal security is not to be trifled with. That’s why we’ve eliminated the friction of paper so that signing an addendum is as easy as accepting a notification on your mobile. Thanks to this usability, we achieve that 97% of documents are securely signed within the first 5 days, reaching a record adoption of around 99%.
Can employees access their documents from the employee portal?
Yes, and that is the key to their autonomy. Through the employee portal, each person accesses their digital file privately and immediately, either from their mobile or computer. If they need to review their contract, download the latest payslip, or consult the teleworking protocol, they can do so instantly without having to ask the HR team. They gain independence for their tasks, and you stop being the bottleneck, reclaiming your mornings without constant interruptions.
