Managing time off for the entire team shouldn’t require a master’s degree in spreadsheets or an endless email chain. Give your department a break and make time off requests flow clearly, transparently, and fairly for everyone.
- Clock in from your mobile in seconds
- Also from WhatsApp, Slack, or Teams
- All records in one place
Manage vacations and absences from a single place
Centralizing absence management in Woffu isn’t about accumulating data; it’s about providing visibility and autonomy to the entire organization. By unifying everything in one dashboard, you achieve:
- 360º Transparency: Not only HR or managers have the complete picture. Employees can also view their team’s calendars, fostering empathy and self-organization when requesting days off.
- Fairness and Trust: The rules are equal and visible to everyone. No more ‘who asked first’ or hallway negotiations.
- Reduced Noise: The team stops bombarding HR with questions about how many days they have left. The information is always in their pockets.
- Zero Bottlenecks: We visually organize requests so managers can give quick responses to their team without having to search for lost requests among hundreds of daily emails.
How does Woffu’s vacation management software work?
We design easy and useful processes for day-to-day operations. Technology should work for you, providing clear answers.
01
Employee requests vacations or absences
It all starts from our mobile app or the web version. Employees instantly see their available days balance (vacations, personal days, etc.) and submit the request in a couple of clicks. If it’s a medical leave or paid leave, they can securely attach the supporting document directly from their mobile.
02
Manager approves or rejects the request
The manager receives a real-time notification. Before deciding, they can review their department’s visual calendar to see who else is out on those dates. This allows them to make quick, informed decisions while always ensuring minimum departmental coverage.
03
Calendars and balances adjust automatically
Once the request is approved, the employee’s balance is deducted, and the team calendar is automatically updated. No need for HR to manually enter data at the end of the month.
Complex policies, hybrid models, or rotating shifts: we adapt to your reality
Work no longer starts and ends at the same time, nor is it always done from the same place. Whether your company has 20, 250, or more than 500 employees, you know perfectly well that a ‘one-size-fits-all’ approach doesn’t work.
Our software translates legal and structural complexity into simple workflows, adapting to your daily operations:
- Total Mobility Models: Employees who are in the office today, teleworking tomorrow, and at a client’s facilities the day after. Woffu centralizes their absences regardless of their location.
- Multi-regional Calendars: Assign different local holidays for geographically dispersed teams, adjusting days off according to their locality.
- Carry-over and Seniority Rules: Automatically add unused days from the previous year or extra days based on years with the company and your collective agreement. You set the rules, Woffu executes them.
- Dual Approval Level: Configure up to two sequential validation levels without complications. For example: first, the direct manager approves, and after their OK, the HR manager gives the final approval. Simple and clear.
Key features of the vacation and absence software
Our tool converts data into insights so you can make better decisions and your team can be more autonomous.
Agile vacation request and approval
Clocking in from mobile, computer, or tablet, with IP and geolocation restrictions.
Team vacation calendar always visible
Total transparency. Everyone knows who is in the office and who isn’t, facilitating focus and organization.
Real-time calculation of available days
Detailed breakdown by absence type always available (vacations, relocation, breastfeeding leave…).
Custom policies and rules
Customize how days are enjoyed according to your agreement: configure hour banks, assign extra days for marriage or relocation, or define which types of absence mandatorily require attaching a document. Your company, your rules.
Simple processing of leaves, sick days, and other absences
Management of temporary disability (IT) leaves and medical reports in a completely legal, secure way, linked to the employee’s profile.
Vacation and absenteeism reports
Analyze absence patterns to anticipate hiring needs or workload redistribution.
The same vacation software, with different advantages for each role
At Woffu, we create useful solutions for the entire company:
- For Employees: Total autonomy to manage their time and achieve better work-life balance, feeling cared for and respected.
- For Managers: Absolute clarity. They approve with confidence, knowing what resources they have to protect business performance.
- For HR: You free yourself from repetitive administrative tasks, ensure legality, and gain space to nurture talent.
Employee vacation software and time tracking: all in the same ecosystem
Managing employee time off and absences is just one piece of the puzzle. Woffu is a specialized ecosystem designed to completely transform your company’s relationship with time.
By integrating vacations with our time tracking software, you create an environment where everything flows intelligently. If someone uploads a medical leave or a permit is approved, the system detects it and justifies the clock-in.
But we go further. Thanks to our centralized document management functionality, you can securely and legally share contracts or payslips from the same platform.
And that’s not all: cross-reference all this data in real-time visual reports. Understand your team’s trends, make better decisions, and stop jumping between applications.
Why do companies trust Woffu with their time off?
We go far beyond being just software: we are the technological and human partner that accompanies you towards a new work culture.
We connect to your payroll and ERP tools
We don’t come to disrupt your processes. We integrate natively with the main systems on the market (SAP, Oracle, A3). At the end of the month, HR exports absences directly to their payroll program without manually entering a single piece of data.
Your team ready to use it in just 30 days
Forget about endless implementations. Our onboarding ensures your company will be configured and ready in an average of 30 days.
24/7 support with AI and humans: always by your side
Our team supports you with a satisfaction rating of 4.8 out of 5. Added to this is an intelligent AI chat that instantly resolves employee questions about their time off policies, saving companies an average of 11,036 hours per year in administrative management.
Legal and secure, so you can focus only on your team
We centralize and protect your employees’ critical documents. We ensure that all time and absence management strictly complies with current regulations, mitigating any risk during labor inspections.
Frequently asked questions about vacation management software
What is vacation management software?
A vacation management software is the platform that centralizes and automates how your team requests, approves, and checks their days off. It replaces endless Excels and email chains with an employee portal where balances are updated instantly and the team calendar is always visible to everyone.
At Woffu, we designed this vacation software with a single objective: to remove administrative friction so that your HR team can dedicate their time to what truly moves the needle: building a better work culture.
What absences can be managed from the software?
A good absence management system is not limited to annual vacations: it records and accounts for any paid leave, medical leave, or legally recognized justified absence. The most common are:
- Annual vacations, with carry-over of days from previous periods.
- Temporary Disability (TD) leaves.
- Maternity, paternity, and breastfeeding leaves.
- Personal days or discretionary leave.
- Special leaves: marriage, relocation, exams, or family bereavement.
From the Woffu app, your team attaches medical certificates in seconds, and everything is centralized, without paperwork or partial interpretations of current regulations.
Can different vacation policies be configured?
Yes. A vacation software worth its salt must adapt to your collective agreements and internal regulations, not the other way around. You can define expiration rules for unused days, automatically generate extra days for seniority, or create different work calendars according to the autonomous community or country of each person.
We know that a one-size-fits-all approach doesn’t work in HR. That’s why we absorb the complexity and adapt to your reality, so you only have to worry about your team working better.
Can overlaps between employees be avoided?
Yes, by combining always-visible team calendars with automatic rules for minimum coverage. The platform allows you to define the quantity or percentage of people who must be present by department, role, or skill. If approving days off violates that operational rule, the system automatically blocks the request. Our goal is for you not to have to be the ‘time police’: technology protects business performance as a safety net, while you make decisions with the full visual context of your team.
Can vacation management be integrated with time tracking?
Yes, and it’s an integration that should be non-negotiable: without it, any approved vacation or leave can generate phantom absences or excessive manual clock-ins. At Woffu, absence management and time tracking live in the same ecosystem. Both communicate with each other, so when you approve days off or a sick leave report is uploaded, your legal reports are perfectly aligned without manually cross-referencing a single piece of data.
Does the software allow obtaining absence reports?
Yes, the platform saves all request history and generates reports that you can filter by department, profile, or period, ready to export to your payroll program or ERP.
At Woffu, we don’t just record numbers: we convert them into Time Intelligence. With that vision, you anticipate your company’s needs, better distribute workload, and make decisions that truly add value.
